Legal Notices

WEBSITE TERMS OF USE (Updated April 2026)

The terms set out below relate to your use of this website (“www.astrantiapeople.co.uk”), the company website for Astrantia People Consulting Limited (“we,” “us” or “our”).

Please read this first:

It’s important that you read this information carefully and before you start browsing or using our site. Just by accessing the site and continuing to use it, you accept the terms of use and agree to abide by them. So, please have a read and if you don’t agree with anything, we would politely ask you to exit and not continue to use or visit our website. If you aren’t sure about anything, or have any questions please do get in touch with us via email sam@astrantiapeople.co.uk as that way we can support you with any queries or questions.

Changes to terms:

We may revise these terms any at time. We’ll do that by amending this page or by sharing provisions or notices that we publish somewhere else on our site. We’d like to highlight that it is your responsibility to check these terms and conditions regularly. Doing that means you are aware of any changes we have made. By continuing to access this website following any changes, you continue to agree that you have read, understood and agree to abide by the terms of use.

Who are we:

This website is managed by Astrantia People Consulting Limited from the company’s registered address; Westbury House, Steam Mills, Midsomer Norton, Somerset BA3 2JY.

The company is registered in England and Wales. Our company number is 15905172.

Accuracy of the information we share and access to our website:

We do all we reasonably can to make sure our website is up-to-date, complete and accurate but we can’t always guarantee that. Sometimes errors and omissions happen. We would ask that, before you rely on any information we’ve shared or published, you check it first. We will not be liable if any information or material contained on our website is out of date, incomplete or inaccurate.

Access to our site:

Access to this website is free of charge. It is your responsibility to make the necessary arrangements you need to access this website.

Access to this website is provided on an “as is” and on an “as available” basis. We reserve the right to withdraw, restrict, alter, update or change our site at any time and without notice. Sometimes systems experience ‘glitches’. We don’t guarantee that it will always be available or that access to it will be uninterrupted. If that happens and our website is unavailable at any time, or we decide to suspend access to our website or remove access completely, on either a temporary or permanent basis, without notice, then we accept no liability to you. We don’t warrant that the functions, material or information on, or access from, this website will be uninterrupted or free from mistakes or errors.

International Users:

Whilst we welcome connections with anyone, based anywhere in the world, this website is intended for users in the United Kingdom only. We do not warrant or represent that this website, or it’s content, are available in other locations, or are suitable for use in other locations.

Links to and from our website:

Our website may contain links to other sites. If so, they have been provided solely for your convenience. We are not responsible for the content of any website you could access as a result. We will also not be liable for any loss or damage you incur as a result of your use of those sites.

You must not create any links to our website without our prior written consent. There could be times where we’re happy to agree to that but only on the basis that your link complies with all legal responsibilities and relevant legislation, and that you don’t damage or take advantage of our reputation.

It’s important to highlight that we reserve the right to withdraw permission to link immediately and without notice, especially if we believe your link suggests any association, approval or endorsement on our part where none exists, or if the link is to a site that breaches or contravenes any applicable local, national or international law or legislation, or is in any unlawful or fraudulent.

Your use of our website:

We hope it goes without saying that you must use this website for lawful purposes only. You must not use our website in any way, or for any purpose that is unlawful, fraudulent or that breaches or contravenes any applicable local, national or international law or legislation, or is in any way unlawful or fraudulent.

You must not use this website to knowingly send, upload, or in any other way transmit data that contains any form of virus or other malware, or any code designed to adversely affect computer hardware, software, or data of any kind.

If you don’t comply, you will be in breach of these Terms and Conditions. We may take one or more of the following actions in response to that:

suspend or terminate your right to use this website;
issue you with a written warning;
take legal proceedings against you for reimbursement of any, and all, relevant costs on an indemnity basis resulting from your breach;
take further legal action against you, as appropriate;
disclosure, share, provide or give access to any, and all, relevant information to law enforcement authorities as required or as we deem reasonably necessary; and/or
any other actions we believe to be reasonably appropriate and lawful.

We do exclude any and all liability arising out of any actions that we may take (including, but not limited to those set out above i.e. actions listed a) to f)) in response to your breach.

It is also your responsibility that anyone accessing our site through your internet connection is also aware of these terms and agrees to comply and abide by them.

Information about you and your visits to our site:

We process information about you in accordance with our Privacy Policy which you will also find on our site.

Intellectual property rights:

Astrantia People Consulting Limited is either the owner or the licensee of all intellectual property rights and material included and/or published on our website. That includes copyright, design rights and all other intellectual property rights. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

You may access, view and use this website in a web browser (including any web browsing capability built into other types of software or app) and you may download this website (or any part of it) for caching. We appreciate that this usually occurs automatically.

You may print copies and/or download extracts of any page(s) and articles from this website however you may not modify the printed copies or downloaded extracts in any way. Our status as the owner and author of any contact you copy or download (or that of identified licensors, as applicable) must always be acknowledged.

For clarity, you may not reproduce any of the information or material included on our site, either in full or in part, without our written consent, for the following reasons:

your use of any information or materials on our website for commercial purposes;
alter or change any information or materials which you might be able to download or print from the website;
copy, distribute or transfer any information or material, in full or part, on any other media or platforms for example, but not limited to; Instagram, YouTube, Linkedin, Facebook or X;
framing our site on any other site or creating a link to any part of our site other than the home page.

If we think you’ve done that, you will be breach of these provisions. As a result, your right to use or access our website will stop immediately and without notice. You will also be expected to return or destroy any copies of information or material you may have made.

Viruses, malware, hacking and security:

We will not be liable for any loss or damage you might suffer as a result of viruses of other harmful material which you access from this site. It is your responsibility to make sure you have the suitable security in place before using our website.

You must not breach these terms of use, misuse our site, gain or attempt to gain unauthorised access to this website, server or any database connected to this website.

You must not attack this website by means of a denial of service attack, a distributed denial of service attack, or by any other means. You must not wilfully damage our website by doing something malicious or harmful, for example; introducing viruses, trojans, worms or other harmful materials that could negatively affect the operation of a computer or program.

If you do, we want you to be aware that it may be a criminal offence. If that happens, your access to our website will stop immediately and without notice. We will report any, and all breaches to the relevant law enforcement authorities and will cooperate with them fully by disclosing your identity to them.

Whilst we do all we reasonably can to make sure this website is secure and free from viruses and malware, we can’t, and don’t, guarantee that. You are responsible for protecting your hardware, software, data, and other material from viruses, malware and other internet security risks.

No scraping, text or data mining:

You may not in any way undertake, enable, permit, authorise, or facilitate any form of web scraping or text or data mining on or with respect to any part of this website.

You may not use any part of this website or any data, content, or information included on this website, for the purposes of developing or training AI models or systems.

The prohibition set out in this paragraph covers all purposes for which such activities may be carried out including, but not limited to, the development or training of AI models or systems. This includes, but is not limited to, the use of:

- any bot, robot, scraper, spider, or other automated system, software, algorithm, code, process, tool, or methodology used to access, obtain, copy, or republish any data, content, or information included on this website; and

- any automated techniques designed to analyse digital text or data in order to generate information or to develop or train AI models or systems.

The information included in this paragraph shall apply to the fullest extent permissible by law.

Company logos and trademarks:

Certain names, words, phrases, logos, graphics, or designs included on the pages of our website may constitute registered or unregistered trademarks owned by Astrantia People Consulting Limited or their clients. You are not entitled to reproduce or use them (or those of a third party) in any way and without our (or their) prior written permission.

Our liability:

Whilst we make reasonable efforts to make sure the content on this website is complete, accurate, and up to date, we make no guarantees, warranties, representations or conditions (express or implied) about the accuracy of the content of our website or the material included on it.

Nothing on this website constitutes professional advice that you should rely on. Content is provided for general information purposes only. We would always encourage you to obtain professional or specialist advice that is tailored to you and your company’s requirements before taking any action.

If you are a business owner using or accessing this website, we accept no liability for loss of profit, sales, business, or revenue; loss of business opportunity, goodwill, or reputation; loss of anticipated savings, business interruption; or for any indirect or consequential loss or damage.

To the extent allowed by law, we expressly exclude liability for any direct, indirect or consequential loss or damage incurred by you or any other user in connection with our site, or their inability to use it, which results from the use of, or reliance on, or inability to use, this website,

Nothing in our terms of use shall affect our liability to you for death or personal injury caused by our negligence, or our ability for fraud or serious misrepresentations, nor any other liability which cannot be excluded or limited under applicable law.

Jurisdiction and applicable law:

These terms of use, and any claim arising from, or related to, a visit to our site, are governed by and shall be construed and interpreted in accordance with the laws of England and Wales. They shall be subject to the non-exclusive jurisdiction of the English courts.

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PRIVACY POLICY (Updated April 2026)

At Astrantia People Consulting Limited, we understand your privacy is important to you. You’ll want to know that care is taken over how your personal data and information is used. We get that.

We treat the information you share with us with respect and care. That includes how we use any personal information we might gain as a result of your visits to, and use of, our website. We apply the same level of care to the personal data we gather, collect and record about the people and companies who use our services too.

As this is about you and your personal data, we encourage you to take time to read our Privacy Policy to make sure you understand it. In the same way you accept the terms of use of our website, it will be deemed that you accept our Privacy Policy if you continue to visit and use our website. If you don’t accept and agree with our Privacy Policy once you’ve read it, you must stop using and exit our site immediately.

Before we go any further, we thought it would be helpful to define some of the words and terms you might see.

Data: That’s all information you might give us when you use or visit our website. There are Data Protection Laws that define that for us.

Personal Data: Rather helpfully, the definition of personal data is set out and defined in the GDPR. Check out the Regulations to see the full definition but very simply, it’s any information about you, that means you can be identified. Examples include; your name, address, phone number, identification information and electronic location information.

Data Protections Laws: You’ve probably already heard the term GDPR but the term Data Protection Laws refers to any, and all, applicable law (e.g. any national legislation, supplementary laws, regulations and legislation) that relates to how we process your personal Data.

GDPR: This is the abbreviation for the General Data Protection Regulations.

Astrantia People Consulting Limited “we” or “us”: That’s us. Our company is Astrantia People Consulting Limited. We’re registered England and Wales with the registration number: 15905172. Our company is headquartered at Westbury House, Steam Mills, Midsomer Norton, Somerset BA3 2JY.

“User” or “you”: This is any third party that accesses the Website. It doesn’t include: i) anyone employed by Astrantia People Consulting Limited and acting in the course of their employment or ii) anyone engaged as a consultant or otherwise providing services to Astrantia People Consulting Limited and accessing the website in connection with the provision of services.

Data Controller: Astrantia People Consulting Limited fulfils the role of Data Controller. We determine the purpose and manner in which your data is processed.

Website: This is the website you are currently using, www.astrantiapeopleconsulting.co.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

This policy relates to only to the actions relating to this website. For clarity, this website is not intended to be used by children. And we do not knowingly collect data relating to children. We make sure we fulfil all our legal obligations and respect your rights under law.

Our website might contain links to other sites. Please remember that we have no control over the information those other companies, groups, partners or people might gather, collect, store or use. As a result, please do check their privacy policies before you provide them with any personal information or data.

How we collect data:

We collect data in the following ways;

data given to us by you; and
data that is collected automatically.

Data that is given to us by you:

We collect your data in different ways, mainly when you contact us through the website. We’ve set out the data we may collect in full or part so you can understand what that is:

Your name, email address, telephone number and contact details
Payment information and financial details
Details about the role you do, the company you work for and the work they do
Your IP address, browser and operating system information

We do not collect any data that’s defined as special categories of personal data. That includes information about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). We also don’t collect any information about criminal convictions and offences.

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Data that is collected automatically:

When you access this website, we will collect your some of your data automatically. This information helps us make improvements to the information and content on this site and how we help people navigate it. That information could include your IP address, the date, times and frequency of your visits and the way you use and/or interact with our content. We will collate and analyse that information.

What we do with that data and how we use it:

We can’t just collect data for the sake of it. We need a lawful reason for collecting your personal information. Mostly commonly, we’ll use your data in the following circumstances:

Performance of Contract: We’ll process your data so that we can met the obligation we’ve set out and agreed with you, or to take steps at your request before entering into a contract like that.
Legitimate Interest: We’ll process your data if it’s in the interest of conducting and managing our business, and it means we can give you the best service/product and the most secure experience. In situations like that, we’ll consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data.
Comply with a legal or regulatory obligation: We obviously have a responsibility to process your personal data where we have to comply with a legal or regulatory obligation.

For us to have a meaningful relationship, there is some information and personal data that its good for us to have, particularly if we are contracting to deliver work or provide a service to you. We’ve included some of the ways it’s likely that we’ll use your personal data.

Personalising, tailoring, promoting and supplying our products and services to you;
Responding to any queries or contact you make with us through our website;
To register you as a customer and to talk to you about the services we offer and can provide to you to meet any requirements you might have;
Agreeing meeting dates and times, responding to your emails, messages and call – day to day communication;
Keeping you up to date with information and news about our company, updates on the products and services we offer and provide; and/or
Maintaining our own accounts and company records.

We may use some of your data to form a view on what we think you may want or need from us, or information that you might have of interest. This is how we decide which products, services and offers may be relevant to you and our organisation.

You could receive marketing communications from us if you have used our services or if you have provided your details when making an enquiry to us and, in both cases, you have not opted our of receiving that marketing.

In all cases, we want you to know that you won’t be sent anything that’s unlawful, particularly in terms of marketing material.

There may be a few situations where we need to provide your data to a third party. We see these are being minimal and predominately linked to our need to contract, process payment and communicate with you. Examples include; Mettle, FreeAgent, Royal Mail, Zoom, Teams and Linkedin. We’d encourage you to review their privacy policies too.

Opting Out:

You can ask us or any third parties, to stop sending you marketing messages at any time. Where you opt out of receiving those messages, this will not apply to personal data provided to us as a result of situations including; purchase of a service from us, agreement to enter into a contractual relationship, service experience or other transaction.

Cookies:

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website could become inaccessible or not function properly.

Change of Purpose:

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Sam Baker.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. To comply with our legal obligations, we may process your personal data without your knowledge or consent, where this is required or permitted by law.

Keeping your data secure:

We will do all we can to keep your data secure. We store data securely on our systems and we have measures in place to deal with any suspected data breaches. If you suspect any misuse, loss or unauthorised access to your data or personal information, please let us know immediately by contacting sam@astrantiapeopleconsulting.co.uk

We would encourage you to get detailed information from Get Safe Online on how to protect your information, computers and devices against fraud, identity theft, viruses and other online problems. Please visit www.getsafeonline.org for more details.

How long we hold your data for:

The GDPR sets out the length of time we can keep your personal data. So, unless a longer retention period is required or permitted by law, we will only hold your data on our systems for the necessary period of time needed in order for us to fulfil our obligations, or until you ask us to delete it.

We will not keep your personal data for any longer than is necessary. We’ll keep it for a maximum period of three years.

Your rights:

It’s important to mention that you have rights in relation to your data. These are set out and defined in the GDPR.

Right to access – you can access copies of the information we hold about you at any time or when we update, modify or delete that information. This is called a “subject access request.” There is a process to this which is set out and defined in the GDPR. If we provide you with access to that, we won’t charge you, unless your request meets the definition of being “manifestly unfounded or excessive” as in situations like that, we are legally permitted to refuse your request. If so, we’ll tell you the reasons why.
Right to correct – you can have your data corrected, updated or changed if it is incorrect or incomplete.
Right to erase – you can ask us to delete or remove your data from our systems.
Right to restrict our use of your data – you can limit our use of your personal data or “block” us from using it.
Right to data portability – you can ask us to move, copy or transfer your data.
Right to object – you can object to our use of your data, including where we use it for our legitimate interests.

If you want to exercise any of the rights listed above, ask any questions or withdraw your consent to process of your data (where consent is the legal basis for us processing your data) please contact sam@astrantiapeople.co.uk

If the situation where you’ve made a complaint and feel that it hasn’t been dealt with by us in a satisfactory way, you can refer your complaint to the Information Commissioner’s Office (ICO). Their contact details can be found on their website www.ico.org.uk

It is important that the data we hold about you is current and accurate. Please keep us informed of any changes during the time we hold your data.

Use of Artificial Intelligence (AI) in HR‑Related Work:

We use AI tools in a limited way to support tasks such as structuring documentation, summarising non‑personal information, and enhancing the clarity of written materials.

AI is used as an assistive tool only; all professional advice, analysis, and decision‑making remain human‑led.

We do not use AI to analyse or process personal data. Any information used with AI tools is anonymised or restricted to non‑personal content, and we work only with providers that meet appropriate data‑protection and security standards.

A few pieces of general information:

You aren’t able to transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this Policy where we reasonably believe your rights will not be affected.

If any court or competent authority finds that any provisions of this Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Policy will not be affected.

This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Astrantia People Consulting Limited reserves the right to change this Privacy Policy as it deems necessary from time to time or as may be required by law. Any changes will be immediately posted on our website.

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COOKIE POLICY (Updated April 2026)

At Astrantia People Consulting, we want our website to feel clear, simple and easy to use. This Policy explains how we use cookies and similar technologies, what they do, and the choices you have.

Some cookies are essential for the site to work. Others help us understand how people use our website so we can keep improving it.

What are cookies? Cookies are small text files placed on your device when you visit a website. They help the site function properly and provide useful information to us as the website owner. There are a few different types:

Strictly necessary cookies: essential for the site to operate.
Analytics cookies: help us understand how visitors use the site.
Functionality cookies: remember your preferences.
Third‑party cookies: set by services that support features on the site.

We only use non‑essential cookies if you choose to allow them.

How we use cookies to:

keep the website running smoothly and securely;
understand which pages people visit and how they navigate the site (with your consent); and
support any third‑party features we use, such as embedded content or analytics tools.

The types of cookies we use:

Strictly Necessary Cookies: These cookies are essential for the website to function. They support things like security, load balancing and basic site features. They don’t store personal information and can’t be switched off.
Analytics Cookies: If you choose to allow them, analytics cookies help us understand how people use the site, which pages are visited, how long people stay, and what’s helpful. This insight helps us improve the website over time.
Third‑Party Cookies: Some pages may include content from third‑party providers (for example, video platforms or social media). These services may set their own cookies. We don’t control these cookies, so we encourage you to review the relevant third‑party policies if you’d like more detail.

Your choices: When you visit our website, you should be asked if you’d like to accept all cookies, reject non‑essential cookies or choose your preferences. You can change your settings at any time through your browser or by revisiting the banner (where available). Blocking some cookies may affect how the site works, but the essential parts will still function.

How long do cookies last? Some cookies last only for your browsing session. Others stay on your device for longer unless you delete them. We only keep cookies for as long as they’re needed for their purpose.

Some small print: We may update this Policy from time to time to reflect changes in technology, law or how we run the website. Any updates will appear on this page with a new “last updated” date. If you have any questions or require any further information about any aspects of this Policy, please do contact Sam Baker, Director of Astrantia People Consulting Limited by email at sam@astrantiapeople.co.uk